☑️ Print a New Batch of Fuel (Utility) Invoices in ParcVu Desktop

Last updated 3 months ago

To access this function the user will need the Allow Ledgers sub-menu permission

Once fuel usage has been billed to the Owner Accounts, you can email or print invoices to send to the Owners to request payment

From the Home screen, go to Open Ledgers Sub Menu > (Re-)Print Fuel Invoices

If you have access to multiple parks and only want to print/send invoices for a specific Park, ensure you have a Park selected in the top right corner

Select the Fuel Type and ‘New Batch’, then Print

Although the option says ‘Print’, this will actually send the invoices via email if the preference is set to email, and will generate a PDF file to print for those who need the letter version sending

Select ‘Yes’ to the message displayed

Then select the required Printer to send the invoices to from the Print dialogue box. The invoices will then be sent to the selected printer.

Do not cancel the ‘print’ even if all Owners have their preference set to ‘Email’ - this ‘Print’ also generates the PDF files required to send as attachments to the emails. Cancelling the print or selecting ‘no’ to the message above will result in no invoices being sent

Cancelled your batch by mistake? Find out how to reprint here: Reprinting Fuel Invoices

A print run message will confirm how many invoices were printed

Click ‘OK’ and the newly printed Invoice batch will appear in the print list on the screen