☑️ Create a Buy In OLP in ParcVu Desktop

Navigate to the required Owners Account Details screen and select ‘Close Owner Account’ from the navigation list.

Select OLP Type

The Owner Leaving Park selector will be displayed, click into the required reason to select it.

Once selected, click at the bottom of the screen.

The Owner Leaving Park Form will be displayed, showing the ‘OLP Reference Number’ on the top left of the form, along with the selected Owners summary details.

Enter Basic Details

Complete all required fields, use the drop-down list in the ‘Why is the Owner leaving’ field to select the reason for the Owner leaving Park.

Enter the Purchase Price being offered by the Company, the current BBV of the unit, the valuation Date and the Expected Trade/On Park Sale Value.

NOTE: If the Purchase price offered is above the BBV, then there is a free text field to add the reason for this.

There is also an option to record if the van is to be sold to Trade and record any agreed value if appropriate, click into the ‘Trade’ field and the fields will be highlighted for entry.

Known features on the Unit will be automatically shown, however, these can be updated as required and other relevant information added.

Once completed, click at the bottom of the screen.

If there is outstanding Finance on the unit, this will be automatically shown (providing the Sale was done in ParcVu) along with Finance Company details, complete the Settlement fields at the bottom of the screen.

Once completed, click at the bottom of the screen.

Complete the Additional Information section, click into the Yes/No Radio buttons to select the correct answer to the questions and enter the Condition of Unit and Pitch information.

Once completed, click at the bottom of the screen.

The Closure of Rent Ledger screen will be displayed, giving links to all Fuel types for the Account/Pitch to add the closing Fuel readings and shows the current Rent Ledger balance on the account.

OLPs have been enhanced to automatically calculate refund values for the rest of the season for Site Fees and Rates and also any future charges which may have already been billed.

The calculation used for the current season is AMOUNT CHARGED * (1- (Days Elapsed Since Charge period start/Total Number of Days in Charge Period)). If there are future charges then the full amount will be refunded on top of this seasons proportion. The refund will only calculate the charges made in AIC. If fees were charged in a sale then the automatic refund calculation in the OLP will not be calculated for those values.

A warning message will be displayed when printing unauthorised OLPs if there are missing fuel readings, and when the Rent Ledger balance does not match the Rent Ledger balance which has been recorded in the OLP.

The user will still be able to proceed with the print if they do not want to add the readings or update the rent ledger balance, but this warning message will highlight that the print will not have the correct values on it as of today to allow them to correct before presenting paperwork to the Owner

Enter Closing Fuel Readings

Click on the Fuel link and the selected fuel type pop up will be displayed.

Enter the closing reading and date and click ‘OK’.

Continue until all required closing readings are entered.

NOTE: these can be entered at a later point if required.

Once completed, click at the bottom of the screen.

Complete Payment Information

The Payment Method screen will be displayed, use the drop-down list to select the method by which any monies due to the Owner will be paid.

If Rent Ledger – Bacs Payment is selected, enter all the required Bank Account information.

If Cheque Payment is selected, enter the Name of the person the cheque is for.

Once completed, click at the bottom of the screen.

When all required information has been entered click at the bottom of the screen.

The OLP record details will then be displayed showing that the current status of the OLP is ‘Un-authorised’.

Pre-Authorise OLP

Click on the ‘Tabs’ across the top of the ‘Charges’ section and the information entered can be viewed.

For Example: Financial Information tab selected:

If all required information is entered and is correct, select the

‘Pre-Authorise OLP’ option on the navigation list.

NOTE: Closing readings will be required for Pre-authorisation (these can be added by selecting ‘Edit’ on the navigation list) and clicking on the links shown.

The OLP will then be updated to ‘Pre-Authorised’ status.